The Australian Property Developers Association (APDA) Incorporated is committed to providing quality services to you and this policy outlines our ongoing obligations to you in respect of how we manage your Personal Information.
About This Policy
This Privacy Policy applies to the activities of the Australian Property Developers Association (“Association”). The Association is one of a number of affiliated Australian Property Developers Association (APDA) entities in Australia. The Association and other APDA entities may share personal information with each other and may use and disclose that information as described in this Privacy Policy.
The Association is committed to safeguarding personal privacy. It recognizes that individuals have important rights in relation to their personal information. Providing personal information is an act of trust and it is taken seriously. Unless given consent to do otherwise, the Association will only collect and use personal information as set out below or in accordance with applicable law.
Personal Information
Personal information means information about an individual where the individual is identified or reasonably identifiable. The types of personal information collected by the Association include:
Name and contact details – e.g. address, phone number and email address.
Demographic information – e.g. gender, age, ethnicity.
Work details – e.g. occupation, role, organisation, work capabilities, CV information.
Login details – e.g. username, password, etc for accessing Association services.
Interests, opinions and preferences – e.g. professional interests, contact preferences, feedback on Association events.
Interactions and activities – e.g. transactions and communications with the Association (which may be recorded), participation in Association events, activity at Association premises, use of Association online content and IT/communications resources, other activities relating to the Association’s business.
Payment details – e.g. information used for payment transactions between the Association and individuals.
Device information – e.g. cookies, IP address, device identifier, device type, operating system. Note that this information will not always be personal information as the Association will not always be able to reasonably identify an individual from the information.
Registration, forms and application information – information submitted to the Association through these methods.
Human resources information – e.g. work conduct, payroll details, training records, background checks.
Other personal information provided to the Association voluntarily by individuals.
New information derived from other information the Association holds – e.g. information generated as a result of any review, calculation or analysis.
Information from third parties, such as the third parties described under ‘Sharing personal information’.
Publicly available information.
Some of the personal information the Association collects about staff is collected under applicable laws such as the Fair Work Act, Superannuation Guarantee (Administration) Act, the Income Tax Assessment Act and other tax laws, the Corporations Act, occupational health and safety acts, and workers compensation acts.
Collection and Handling of PERSONAL Information
The Association collects, stores, uses, and discloses personal information to provide its services and conduct its operations. The Association’s mission is to establish, foster and maintain a robust, and sustainable future for the Australian property development industry. For example, the purposes for which the Association collects, stores, uses, and discloses personal information include to:
arrange and conduct conferences, workshops and other events
develop and improve the Association’s events and other services
facilitate business networking and opportunities for collaboration
communicate with individuals about events, offers and other activities
understand and respond to the interests, preferences and needs of individuals and other stakeholders
protect the safety and security of staff, members, event attendees, third parties and facilities
comply with legal obligations and defend and exercise legal rights
recruit, train and manage staff
maintain and update records held by the Association.
The Association may be limited in its ability to do these things without personal information, for example, we may not be able to communicate with individuals or provide the full range of the Association’s services or website features. Any individual who does not want their personal information to be used or disclosed for business opportunities and promotional communications may contact the Association with their request.
Sharing of PERSONAL Information
For the purpose described above, personal information may be shared with:
other APDA entities
service providers – e.g. providers of IT, event support, human resources, delivery, information broking, research, marketing, payment, investigation and insurance services
professional advisers – e.g. lawyers, accountants and consultants
partner organisations that collaborate with the Association in relation to events and other activities
other individuals and businesses for networking purposes – e.g. where the Association considers there is a reasonable opportunity for a business relationship
government and law enforcement agencies – e.g. in connection with lawful information requests
representatives of the individual.
Third parties that personal information is shared with may be in other countries. These parties will often be subject to obligations to protect the personal information they have access too, but the Association will not necessarily ensure that they meet the specific requirements of Australian privacy laws.
Website and Online Services
The Association uses tracking technologies such as cookies or web beacons to make use of the website and services as convenient as possible. Cookies are pieces of information that a website transfers to a computer’s hard disk for record keeping purposes. Most web browsers are set to accept tracking technologies such as cookies or web beacons. These tracking technologies do not by themselves personally identify users, although they do identify a user’s browser, and can in some cases be combined with other personal information which may allow a user to be identified.
The Association’s website may contain links to third party websites. The Association is not responsible for the privacy practices of those third parties and individuals should review their privacy policies. The Association’s website may use Google services such as Google Analytics from time to time. For more about how Google collects and processes data, and individuals’ privacy choices with Google, please see Google’s privacy policy and their information at www.google.com/policies/privacy/partners/.
Storage and Protection of Personal Information
The Association stores personal information in hard copy and electronic formats, both using its own facilities and with the assistance of service providers. In either case, the Association takes reasonable technical and organizational measures to protect the security of that information. The measures we adopt in different circumstances include system access controls, encryption, contractual protections and secure premises. Unfortunately, it is not possible to guarantee complete data security, and the Association recommends that individuals familiarise themselves with steps they can take to protect the security of their own personal information, for example using strong passwords.
Rights of Access and Update
Individuals can contact the Association to request to access or review the personal information that may be recorded about them by the Association. Please contact the Association using the details under ‘Further queries’ below. Providing specific details about the information sought can help the Association to fulfil these requests. Where the Association has a lawful basis to decline a request, it will communicate this to the applicant.
External Links
The Association provides links to web sites outside of the Association site. These linked sites are not under the control of Association, and the Association is not responsible for the conduct of companies linked to the Association web site, nor for the performance or otherwise of any content and/or software contained in such external websites.
Further Queries
Queries relating to the Privacy Policy, or any problems or complaints may be directed to the Association Manager by calling the customer enquiry number +61 402 730 242 or emailing info@apda.org.au